Welcome Duke of Edinburgh Special SILVER PRACTICE Pack & Paddle Parents and Carers,
Are you the participant? - Please have your parent/carer read the information below and complete the details with/for you.
Are you a student? - Somerset Adventurous Journeys are only open to current High School students who are enrolled in the Duke of Edinburgh Award Scheme.
Before proceeding with this registration - Please ensure you have:-
Confirmed you are a currently enrolled High School student
Confirmed you are enrolled in the Duke of Edinburgh Award Scheme
Verified the "mode" of transport is appropriate
Checked you are competent and your fitness level will allow you to complete the full duration
Approval of your Award Leader. This is required to ensure your Award Unit is aware and happy for you to attend.
Please find below:
Special SILVER PRACTICE Pack & Paddle
|Dates & Times||
Start : 9.00am | Tuesday 13 April 2021
Finish : 2.00pm | Wednesday 14 April 2021
Transport & Location
Students need to make their own transport arrangements to and from Camp Somerset. Private transport will be required.
The drop off and collection location for all students is at Camp Somerset, which is located at 411 Upper Colo Road, Colo NSW 2756.
Click Here for Map and Directions.
Toilets, water, tea/coffee are available if required before returning home.
Please note there is limited mobile reception in the Colo Valley. Please phone (02) 9483 9393 with any issue.
Our Open Expeditions are a fun and safe way for students to complete their Duke of Edinburgh Adventurous Journeys.
Groups will be formed with students from other schools and with any friends as requested in the form below. For example, your requests may look like - 'Ella Smith and Isla Hopkins' or 'any students from my school'. We will match as much as possible, however, do not 100% guarantee.
Somerset 'Open' Expeditions are a fantastic way to meet new friends, with many 'Open' students, who meet at the Bronze level, continuing on to arrange their Silver and Gold Expeditions together.
Important to Note
Approval from your Award Leader. Your child must have Approval from their Duke of Ed Award Leader to participate in this Expedition.
Award Leader approval must be sought prior to attending. Pre-approval is a requirement of the Duke of Ed Award - if not sought prior and the Expedition is deemed non-compliant (perhaps as a result of school policy or a previously completed expedition not being the same mode) it will be at your own risk.
|Preparation and Training||
Before arriving at Camp for your Expedition...
You will need to do some preparation at home. Our website has a wealth of information to assist you - food and meal, packing and gear, etc tips and tricks.
Before heading out on Expedition...
During Preparation & Training and whilst on the Expedition students will be required to write and collect information that will allow them to submit a Journey Report when they return. It is important that students come prepared with:-
Groups of not more than 14 participants, split into two sub-groups (an average of not more than 7 in each sub-group) are accompanied by a Qualified Group Leader who remains with the Group for the entire Expedition. Each sub-group assigns their own Team Leader and allocates other roles that are rotated throughout the AJ, operating as a unique sub-group.
Our aim at Somerset is to provide an open environment in which the students gain a solid base of knowledge and skills, which can then be further built upon as they progress through the higher levels of the Duke of Ed Award.
The Practice Expedition will take the fundamentals learnt during the Preparation & Training and ground them in a real-time experience. The students start their Practice Hike after finalising their Preparation &Training. Students are given roles throughout the Expedition to improve on the skills they learn during the Training and the Group Leader gives lessons and training along the way. When they reach their campsite they are involved in a session that covers all aspects of the camping experience.
On the final day, students pack up their campsite and head out onto the last leg of their hike. All students end up back at Somerset Base at the end of their expedition to clean / dry any gear used for the expedition, pack up all equipment neatly and debrief.
The Silver Expedition is a 3 day journey to campsites more remote than those explored in the Bronze Expeditions. The Silver Journey also explores a new mode of travel to widen the skills for all participants and allows different areas of the Colo Valley to be opened up for exploration.
Important Information. Please Read ..... Click Here for a General Expedition Overview
Students coming to Somerset may swim in the river in the warmer months and may be involved in other team building activities.
Food and Personal...................... Equipment
YOU NEED TO BRING
Food and Meals. Please refer to Page 1 of our Meal Information & Suggestions Fact Sheet to find a specific list for this Expedition. This is an excellent document that not only clearly outlines which meals the students need to bring as part of the AJ requirements, but also some meal suggestions to guide your choices that take into account nutrition, energy and weight considerations.
Equipment. A link to this Equipment List will also be emailed to you once the form has been completed.
Please keep in mind, affordable Equipment Hire and Purchase Options are offered by Somerset at the bottom of this form, and also via the online store up until midnight prior to the program.
Any purchase equipment orders will be labelled with the students name and provided upon arrival.
Safety & Emergency
Support & Infrastructure
Somerset provides the following Group Equipment, Safety and Emergency Support and Infrastructure for your Duke of Ed Expedition.
|Where to find more information|| Our Blog Page provides some great pre-planning information for students doing their AJ, covering:
And Click Here for answers to those "other" questions you may have.
|Signing off your AJ
For any Pre-Expedition paperwork please provide the following details:
Assessor Name: Somerset Assessor
Supervisor: Somerset Supervisor
Phone: (02) 9483 9393
Adventurous Journey Sign Off - Practice Expedition|
Students will then need to go into their ORB and upload their Journey Log/Report onto their ORB account under the Document section.
Click here for Journey Reports and Assessor Sign-off Instructions.
|For any other questions or information not covered above, please feel free to contact us on 9483 9393, or email firstname.lastname@example.org|
Completing the Online Medical Form
Completing the Personal & Medical Details: Please take the time to complete your child's personal and medical details accurately. For specific instructions and management information regarding allergies, asthma, dietary requirements and other medical conditions, please refer to the ‘Read More’ links in the relevant section of the form below.
– Updated March, 2017
|What information does Somerset collect, and why?|
Somerset collects information from its participants and teachers to help ensure that employees are equipped to run a safe and efficient program.
Information collected includes:
|How do we collect this information?|
Somerset collects its information through an online form, accessed by parents and staff via a secure login. The online form also provides program information. All initial information is collected via this form, with any follow up information being recorded at the time of acquisition. Additional information is collected by means including:
Somerset may need to collect information from various other sources, as deemed appropriate, prior to, during, or at the completion of programs.
|How to we use the information?|
|In order to provide the participant with a successful outdoor experience, Somerset employees need to be well informed about the individual entrusted to their care. All Group Leaders carry personal information about the individuals in their group, such as name, medical information and dietary requirements, so they can support a safe and enjoyable camp. In addition to the Group Leaders, other departments and personnel access the relevant information they require to run an efficient program – for example; the food services department and staff receive all special dietary information and this enables the correct types of meals to be delivered for the participant.|
|Are there any other ways we use the information?|
Somerset may use the collected information for research, risk management, statistical purposes, program planning, payment advice and school communications. Information may also be disclosed to a third party, in the instance that professional medical attention or assistance is required. Furthermore, Somerset may also disclose information under other circumstances including:
|Is the information stored securely?|
Prior to a program starting, the information collected is held securely in our online database, before being exported and summarized for the various staff. Somerset will contact the school and/or parents to gain clarification on uncertain details, or to obtain further information as appropriate.
Participants information is only carried by Somerset employees that require access for program purposes i.e. Group Leaders carry the relevant medical information for their participants and teacher. Other information is distributed to the departments that require it i.e. Dietary requirements to the food services department.
On course completion Somerset retains one full set of information to fulfill statutory requirements. This information is archived and stored in our secure on-site lock up. Some further information is collected/collated to assist with research, programming, risk management and statistical purposes. Where appropriate, identities are removed from this information. Information that is no longer required after program completion is destroyed. In order to support security of information held, management or approved staff man Somerset offices, and offices are kept locked at all times when not in operation.
|Do I have access to my information?|
|If you require access to your information held by Somerset, you may request it in writing. However, there may be occasions when requests are denied in accordance to the exemptions contained in the National Privacy Principles.|
|What if I feel my personal information is not accurate?|
|The information that Somerset holds is deemed accurate at the time of collection, no provision is made for changing personal information after the program concludes. However if your details change prior to participating in a Somerset program we encourage you to contact us so we can update the information before the person it pertains to attends program.|
Medical Assistance in the program environment can be quite different to an urban setting. For information regarding access to medical care and response times from Somerset...
|In the event of a student requiring further medical assistance, Somerset will access care through Hawkesbury District Hospital, local private medical practices, private hospitals or ambulance if required. Somerset Base Camp is located 30km from Hawkesbury Hospital with a typical response time of 30 mins to/from Base Camp. However, as many of our activities and expeditions are conducted away from Base there may be significant delays until additional medical assistance is provided.|
Prescription & Non-Prescription Medications: Is your child bringing medication?
About Camp Somerset
Read more about:
Somerset Outdoor Learning Centre is located about 90minutes North-West of Sydney on the glorious Colo River (known as the last pristine river in NSW). We have been offering outdoor programs to school students and Duke of Edinburgh participants since the early 1980's. As an industry leader with over 30 years of expertise, Somerset offers a unique blend of learning experiences, outdoor facilities and activities delivered in a professionally managed outdoor education program.
Somerset offers the unique experience of tent camping which presents the opportunity for students to engage with their natural surroundings and spirit of adventure. We provide a fun and supportive framework for students to develop leadership skills and work as a team appreciating the value of friendship within. Our professional, tertiary qualified Group Leaders facilitate engaging fun activities, extending students physical and emotional capabilities, while enhancing self-confidence and self-reliance.
Our Centre operates from a central Base Camp which services over 40km of the Colo valley – a network of more than private campsites, many expedition campsites, hiking and canoeing routes into the adjoining Wollemi National Park and onto the Colo and Hawkesbury Rivers and numerous activity bases. Somerset privately owns more than 600 acres. Groups journey throughout the program area spending nights at a different campsites.
Our program area boasts over 20 activity bases ranging from abseiling and rock climbing on natural rock-faces to our Obstacle Course and infamous Wombat Hole. Our activities can feature throughout the journey with groups completing each pursuit as they move from campsite to campsite.
Groups are accompanied for the entirety of the time by one of our tertiary qualified Group Leaders. Together with their group leader and accompanying teacher, groups operate as an independent unit and are responsible to assist in group decisions and in managing their timings, equipment and meals. Groups in the field are supported by a designated 24 hour Program Coordinator (who is onsite for programs at Somerset), our immense support services and our communications network.
All Somerset staff participate in both internal and external training as well as seasonal inductions focusing on Somerset values and goals as well as activity briefings, group facilitation, safety management, logistical movements and updates to industry 'best practice'.
All staff employed with Somerset are verified according to the requirements of the NSW Working With Children Check.
At Somerset we understand the fundamental role of leaders to provide a rewarding and safe outdoor program, as such, our Group Leaders are carefully selected to ensure they deliver the best outdoor experience to all participants.
Our Group Leaders:
Our Group Leaders are ably supported by our Services teams - Hospitality, Logistics and Estate and by our Administration and Management staff. These behind-the-scenes staff are qualified and experienced to deliver and facilitate the many facets of our operation.
As a leading professional outdoor organisation, safety is foremost throughout every program facilitated at Somerset. All programs are supported by immense infrastructure and facilities and over 30 years of camping and programming experience. Each group is staffed by a tertiary qualified, professional outdoor leader and supported by a team of logistics, hospitality, and operational staff. Please refer to Our Staff for further details. Somerset holds the required and relevant certifications and licences for our operation. These, in conjunction with our own internal policies, maintain the validation and safety of our programs.
How to contact us:
Thank you in advance for completing the online medical form.
We look forward to seeing the students on program!